PHLL BOD Meeting 11/3/2024
Dan called meeting to order at 6:02 PM
Attendance
Dan Abramowitz
Shane Svarczkopf
Ashley Salterfield
Chris Fasting
Katherine Heatherly
Kimberly Muntges
Connor Strunk
Colin Castle
Zack Alli
Jennifer Lich
Heather Cheek
Dan Burton
Marrissa Goar
Brien Bourbeau
Sim Zugur
Larry Johnson
Previous Meeting Minutes - Motion to approve last meeting minutes by Zakir Alli, seconds by Colin Castle, unanimously approved.
Treasurer Report:
$15,074 in the bank. We are waiting on 2 sun shades to be installed. Permit pending.
$9,461 was made in the month of October from concessions.
October financials to be approved via email. Motion to approve via email. Brian Bourbeau motions, Heather Cheek seconds, unanimous vote
VP Baseball Report
T-Ball through AA: Collin Castle
Nothing to report.
AAA through Majors: Shane S.
AAA: Tournament going well. 3 bats were left at our fields. We need to make a facebook post about bats that were found.
Majors: Nothing to report.
Juniors/Seniors: Zack Alli
There is a game at 4pm during touch-a-truck, we need to reschedule this. We are looking at a 1pm start time, but need umpires.
VP Softball Report
Softball: Dan Burton
Tournaments are going well. The light situation and the schedule changes have been difficult.
Began discussing pick up games, getting the information out via sports connect, communicating with parents. We will discuss this during the December meeting.
Information Officer Report:
Post operating report, financials, etc. to the website.
Safety Officer Report:
Nothing to report.
UIC Report:
Lisa is trying to find umpires to cover games.
Coaching Coordinator Report:
Nothing to report.
Player Agent Report:
Nothing to report.
Presidents Report:
CSA Report:
Netting: There was a permit placed to remove a palm tree. Once the palm tree is removed, the net will go down.
Fencing: We are waiting on Smith Fencing to finish the fencing.
Electric: Palm Field lights are fixed. The field boxes are getting work on tomorrow, 11/4/24. Games need to be put on pause until the electricity is confirmed to be working. Fields 2, 3, 5, and 6 are not working as of right now. We should know something by Tuesday, 11/5/24. Double headers are a possibility to make up for lost time.
Insurance claims, Little League International, FEMA: all insurance claims have been made
Grants:
We received a grant from Dick’s Sporting Goods for $10,000 CFY grant application was placed this morning, 11/3/24, by Colin Castle. This would be for $10,000.
The grants will go towards pitching machines, baseball equipment, etc.
Concessions: We were able to get a part for our freezer that was under warranty, we received new coke machines.
President’s Meeting is scheduled for 11/6 and tournament schedules will be discussed
New Business:
Disciplinary Review:
Heatherley vs. Goetz - There was an issue that started from a scrimmage between the two teams a few days before. The teams then played each other on Saturday, and Coach Heatherley gave his kids the suggestion of “bumping into the other team’s player” after several ignored obstruction requests. This led to a heated exchange of words between Coach Goetz and 1st base Coach Hollinger. Coach Hollinger and Coach Goetz were ejected. An umpires report was given by Glen who was the umpire at the game on Saturday.
Heatherley - no additional punishment as he was not ejected
Hollinger - 1 game suspension
Goetz - 2 total games, 2 times in the concession stands, and Diamond Leader Training, add an additional Child Abuse Training; this must be completed before returning to baseball. He will need to provide a certificate from both training and verification from Shane that he volunteered in the concession stand. He can begane volunteering on Tuesday. He can be back coaching by Wednesday if all completed.
Motion to approve by Colin Castle, second by Sim Zugar, unanimously approved.
Fall Fest:
All deposits were given to vendors
Volunteers are needed in 30 minute time slots
We are in contact with FEAST and plan to get a box for donations
Movie choice: Garfield
Spring Dates and Start Ups:
Primary Spring registration: 12/01/24 to 12/31/25
Late Spring registration: 01/01/25 to 01/17/25
Open practices: 1/04/25
Player evaluation: Saturday, 1/11/25:
Player evaluations: Saturday, 1/18/25
After these dates, we can have open scrimmages. All players that have played before and are signed up are covered by our insurance and can play.
Opening Ceremonies: February 22, 2025
T-Ball - $75
AA and below - $200
AAA and up - $250
There will be a sibling discount of $20
Volunteer fee: Charge a volunteer fee that can be refunded with proof of volunteering in the concession stand. We are considering a $30 fee built into the total cost bringing each of the above costs to $30 higher. Once you volunteer, you will get a discount code for the next season to receive that $30 back. We need language in our email stating that this will be a one time discount code. We need verbiage stating where the money is going so that there is transparency. We need to give objective information on how to qualify for the $30 discount code such as hours needed.
Address tip situation in concession stand. We would like to add a sign letting customers know that the tip goes directly to the league.
Potential AA Tournament next season with other leagues
Sponsorship Update:
Sponsorships are now done online via Google Sheets - this will help us keep information organized (sponsorship level, years they have sponsored, etc.) and they pay the sponsorship cost automatically.
Next meeting is December 2nd, 6pm
Meeting End: 8:02 PM - Meeting adjourned by Connor Strunk, Sim Zugar second, all in favor