02/03/2025 PHLL BOD Meeting Minutes
Call to Order by Shane at 6:07PM
Attendance
Shane Svarczkopf
John Kloster
Ashley Satterfield
Chris Fasting
Katherine Heatherley
Colin Castle
Zack Alli
Jennifer Lich
Lisa Kaiser
Dan Burton
Brien Bourbeau
Greg Owens
Approval of Previous Meeting Minutes
- A motion to approve by John, second by Lisa Kaiser, unanimously approved
Treasurer Report
- There is a new budget; we will approve it through email after a couple of adjustments
- The last of the shade bill was paid
- We are budgeting 25k in field improvements in the new budget
- Colin submitted everything needed to the county to be reimbursed for 25k that we have spent
- We need to consider fundraising from the rest of improvements
- Colin motions to approve, John seconds, unanimously approved
VP Baseball Report
- T-ball through AA: - Practices have started
- Need to put up temporary fencing for 3, 5, and 6
- T-ball starts practice next week
- AAA Thru Maj: - Scheduling was done for now up to opening day, we are waiting on other schedules to complete the rest of the schedule for the remainder of the season
- New AB team for AAA and Majors that will complete within the districts, Dan to coach and form team
- We are hosting a tournament in March for this new district AB team, March 1st and 2nd is potential
- If we continue doing the AB team, we need to add a process in place to support choosing coaches and players
- For player selection process, we need to consider unbiased evaluators
- Have a separate evaluation for the AB teams going forward
- Potentially have coaching committee select future coaches
- Jrs/Srs: - 50/70 team has 14 players, juniors has 11 players
- The tree trunks and the divots need to be repaired.
- Have CSA add dirt to pitchers mound for Putnam/seniors
VP Softball Report
- Teams are formed, we need to discuss legacy teams in terms of bylaws
- Scrimmages start next week
Information Officer Report
- We will put opening day on social media
Safety Officer Report
- Dan’s been working on the finger printing with background checks.
- First aid kits and ice packs are in. We will leave the ice packs in the boxes.
- We need to add something into the bylaws about mandatory level 2 background checks; although this is noted in little league international bylaws already. Further discussion needed.
- Safety manual was approved yesterday by district
Report
- Dan’s been working on the finger printing with background checks.
- First aid kits and ice packs are in. We will leave the ice packs in the boxes.
- We need to add something into the bylaws about mandatory level 2 background checks; although this is noted in little league international bylaws already. Further discussion needed.
- Safety manual was approved yesterday by district
UIC Report
- Lisa communicating with umpires. Shane is cleared to umpire.
Coaching Coordinator Report
- The coaches meeting went well. All coaching slots filled. AA softball needs 1 coach. VP of softball working on this.
Player Agent Report
- Not present.
Presidents Report
- Not present.
New Business
- Opening Day: We spoke with Heather, bounce houses are reserved, DJ is reserved, face painter is reserved, Chicken Salad Chick is going to try to come out and sell due to their recent fire. They have agreed to give 20% back to the league. Jeremiahs will be coming. We have someone to play the national anthem on the guitar. We will have stakes made to put in the ground to help with team placement. Hungry Howies to be ordered. Opening day starts at 10AM, line up at 9:30AM. The board members need to be there at 8:15AM to set up. Lisa to delegate volunteer jobs. The games being played are TBD. Shane and Dan discuss this due to multiple players being out that day due to travel ball schedules. Matt from play it again sports would like to set up a table on opening day. If he would like to, we would request that 20% of his proceeds would come back to the league.
- Concession Coverage: Dates are being put out now for when coverage is needed. March 15 and 16, April 5 and 6th, May 3 and 4, May 24 and 25, June 7 and 8. The hours needed for these dates are from 8am to 8pm. We will need one board member in the concession stand at each time. The hours are Monday through Saturday. The evening hours 530pm to 8pm for board members. 6-8 for regular volunteers.
- Sponsorship: We have 44 sponsors that have paid or have committed to pay after 125 calls. All field sponsorships have been sold except for t-ball. John to work on both t-ball field sponsorships. All team sponsorships have been sold. We are waiting on donations from SportsClips. We are working on donation banners. Colin, Ashley and Dan to discuss automation in sponsorship forms/payment situation.We need to improve the art process to have pictures appear clearer. All banners to be up by this week. Play it again sports said that he would help us rebuild equipment at his cost if needed. The Dick’s Sporting good app was filled out for $1500.
- Field clean up day: 2/16
- Bylaw approval: Motion to approve bylaws as they were sent out today by Zak, second approval by Jen, all but Colin approved. - Bylaw committee to meet this month.
- Budget approval: New budget to be approved via email.
- Board meetings: All coaches/board members need to be present at each board meeting even if scheduled for practice.
Meeting adjournment by Zak, second by Lisa, unanimously approved.