Palm Harbor Little League Palm Harbor, FL

Spring 2020 Refunds

On 5/27/20 the 21 member board of directors (BOD) decided not to resume 2020 Spring season play and refund partial costs to participating families.  Approved PHLL Meeting Minutes are located at: https://www.palmharborlittleleague.com/minutes

Completed parent/guardian survey results indicated low player participation rate, low volunteer Manager/Coaching participation rate, and restrictions for resuming play were significant factors in this unprecedented decision for the PHLL BOD during the ongoing COVID 19 situations.

Partial refund checks were calculated by taking each family’s registered player out of pocket payment less $80.  Partial refund checks issued were not the same for all families due to the level of play and already received registration discounts. (Early registration discounts, multi players discounts, incomplete payment plans, and issued scholarships)

  • Partial refund calculation details for each registered player can be found by logging into the family’s Sports Signup Play (SI Play) account used to register for the season.
  • If out of pocket player registration payment was not greater than $80, no partial refund check was issued.
  • PHLL combined team players from other leagues received no refund as PHLL is not their registered home league.
  • Individual refund calculation was reviewed and approved by PHLL President, Player Agent, VP Softball, Treasurer, and Information Officer on behalf of the BOD.
  • SI Play account notifications were sent to all families receiving partial registration refunds. All checks not picked up at Sunderman Field on 6/17/20 (Wednesday 6:30pm-8:30pm) or 6/20/20 (Saturday 10am-12pm) will be sent via U.S. postal service to the address on account in SI Play.


PHLL received $61,215 in payments to the league for the 2020 spring season. 
A total of $35,520 in partial refunds checks were disbursed back to Spring 2020 participating families leaving $25,695 to pay for incurred Spring 2020 league costs for the partially completed season. 

Total incurred direct cost for the partially completed 2020 Spring season was $38,765.  A total of $13,070 in Spring 2020 expenses were absorbed by the league.   These expenses included:

  • Player/Coach Uniforms
  • Balls (New/Practice, unreturned)
  • Palm Harbor CSA Field user fee
  • Opening Day ceremony costs
  • 50% LLI 2020 insurance costs
  • Little League International Spring Rulebooks, patches, T-ball Manuals, Service Charges
  • Florida District 12 Spring Dues
  • Sports Signup Play Registration Fee
  • SunTrust Merchant Fees
  • Safety Meeting/First Aid Supplies/Ice Bags
  • Interleague Umpire costs
  • Refund supplies costs (envelopes/checks/postage)


The PHLL BOD would like to thank PH CSA for a 50% reduction in field usage fees ($4,910) for the spring season and Little League International refund of team charter fees ($330).  These items were not included in the incurred expenses cost calculation for 2020 Spring play.

Special thanks to the PHLL Financial Audit Committee made up of 3 non-officer BOD members for their time in reviewing monthly financial transactions and the 2020 Spring season expense calculation. All approved current year (10/01/19 to 09/30/20) monthly financials can be viewed at: https://www.palmharborlittleleague.com/financials

 

Local Sponsors